- Candidates can get the Duplicate Certificate or Certified Copy of Mark List in case of loss of certificate or destroyed by flood or fire. Certified Copy of Mark List is only valid for short time duration whereas Duplicate Certificate is valid for ever.
- Immediately on loss of original certificate the candidate must lodge a complaint in the nearest Police Station. If the certificate is not traceable, the candidate should obtain a non-traceable certificate from the Police.
- Based on the above Non-traceable certificate, loss certificate from the Tahsildar concerned may be obtained.
- If the certificate is totally destroyed by flood or fire, a certificate to the effect has to be obtained from the Tahsildar concerned.
- If the certificate is partially damaged and cannot be used, the same should be enclosed with the application for duplicate. In this case there is no need to get non-traceable certificate from Police or from Tahsildar.
Procedure:
Instructions to get Certified Copy of Mark List (C.C.M.)
- Application should be in the prescribed form.
- Application should be filled in by the applicant only.
- Candidates should remit a fee of Rs.305/- for the first time and Rs. 405/- for the second time by Challan through the treasury or State Bank of India.
- Fee remittance will not be accepted through Postal Order or Banker’s Cheque.
- The filled in application should be endorsed by Head master / Head mistress of the school in which the applicant last studied.
- A self-addressed envelope with Rs. 30/- stamp affixed should be enclosed with the application.
- Certified copy of the Mark List will be sent directly to the candidate in the enclosed self-addressed envelope.
- The name of the school where candidate studied and the marks obtained will only be written in the certified copy Mark Sheet. Date of Birth will not be given.
- A fee Rs. 55/- in addition, by Chelan should be paid to obtain a copy of Date of Birth.
- The Head of the school should endorse and send the application enclosed with Chelan and self addressed envelope to the Secretary, Directorate of Govt. examinations Chennai – 6.
- Private Candidate
- For the candidates appeared privately for the examination the application for C.C.M should be certified by the Head of the Institution where the candidates completed VIIIth or IXth or Xth standard.
Instructions to get duplicate certificate
- Application should be in the prescribed form.
- Application form should be filled in by the applicant only.
- If the certificate is lost, a certificate should be obtained from given by the Tahsildar starting that the original certificate is lost beyond recovery.
- A fee of Rs. 505/- through Challan for each session.
- A fee of Rs. 755/- for a Triplicate copy.
- Fees should be remitted through Treasury or SBI
- The candidate should submit application for Duplicate certificate to the school where he/she studied last with Chelan in the certificate received from the Tahsildar.
- The Head Master / Head Mistress of the concerned school will counter signed the application and sent to the D.E.O concerned.
- The loss of certificate will be published in Gazette by the D.E.O a copy of the notification will be sent to this office along with the application.
- The application will be scrutinized and certificate will be prepared and sent back to the D.E.O from where the application received.
- The candidate will be informed to collect the certificate.
- With the letter received from this office the candidate should approach the office of the D.E.O and receive the certificate.
- The above instructions are applicable to private candidates who lost their certificate.
- Chelan and Tahsildar certificate should be enclosed along with filled application.
- Direct Private candidates
- Instruction to be followed by the candidate who had appeared for X std privately after completing VII std or IX std.
- The applicant should fill the application correctly.
- For each session, the candidates should remit a Fee or Rs. 105/- by Chelan. Remittance should be made through SBI or Treasury only.
- The loss of certificate should be certified by the District Tahsildar.
- The transfer certificate obtained from the school where the candidate studied last should be enclosed.
- The application should be endorsed and certified by the Head of Institution where last studied.
- The application should be forwarded to this office directly with Chelan, Transfer certificate and the certificate of loss received from the District Tahsildar.
- The notification regarding loss of certificate will be published in the Gazette by this office.
- Duplicate certificate will be prepared by this office and sent directly to the candidate.
- Chelan, Tahsildar certificate and Transfer certificate should be enclosed along with filled application.
- 1. Form for applying Duplicate Certificate for S.S.L.C.
- 2. Form for applying Duplicate Certificate for Matric/Anglo Indian
- 3. Form for applying Duplicate Certificate for Plus Two
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